Venue Search Tips

The Search

The venues in the Coco Collection have all been chosen for their style and luxury so you are in very safe hands, but to help you get the most from your wedding venue I have put together a list of questions and tips to help you along the way…

Oh… and you can print this page too to take on your travels!

The Basics

Questions

  • Is the venue licensed for Civil Ceremonies?
  • Can the venue hold the Ceremony and Reception?
  • What local authority does the venue come under?
  • What is the venue capacity for both the ceremony and dinner?
  • Does the venue have a specific suppliers list they would prefer you to work with?
  • What is included in the hire price? (Hint: Catering, Coordinator, Accommodation etc)
  • If the venue has its own caterers does the price include a tasting?
  • How flexible is the catering to suit your wedding style? (Meze boards, sharing platters, hog roasts, BBQs. formal dining, street food?)
  • Will your wedding be the only wedding at the venue on the day? If not, how many weddings do they hold in one day?
  • Can you hire the venue exclusively? What is the difference in cost and what extras are included?

Tip

Be happy with the entire space - see all rooms available for your wedding party and make sure each one suits your wedding style.

Logistics

Questions

  • Will there be a turnover time of rooms and where will your guests go during this time?
  • Is there a policy about children attending and at any time does the venue need to be child-free?
  • Will you be able to hold a walk through on the day prior to your wedding day?
  • Is there ample parking for your guests?
  • What is the local transport like?
  • Do they have an approved taxi list?
  • What is the closest city/town/village? (If you find yourself hiring a field!)
  • Are there any local events happening on the date of your wedding?
  • Can the venue give you an example of a wedding day timeline?
  • What information does the venue need from your suppliers who will be working on site? (Public Liability/PAT testing etc)
  • When can you come back for a second visit?

Tip

Spend some time getting to know the area. It’s great to make recommendations to your out-of-town guests wanting to make a weekend of it!

Accommodation

Questions

  • Is there accommodation for guests? If so what is the capacity?
  • Will the venue offer any discount on hotel rooms taken by your guests?
  • If the venue does not have accommodation then where does the venue recommend locally?

Tip

Always see the bedrooms offered for your wedding party and guests. Your photographer will no doubt be with you when you are getting ready, and should you be staying in the venue the night before, you want the rooms to be gorgeous (and of course functional! Long mirror for the Bride anyone?)

Planning the Details

Questions

  • Do they have an in-house wedding coordinator?
  • Are they happy for you to use an external wedding planner/stylist?
  • Does the venue allow confetti to be thrown?
  • Are lit candles allowed in the venue?
  • Does the venue have a noise limiter fitted or can you turn the music all the way up?
  • Can you have a professional firework display at your venue?
  • Are you allowed sparklers (handheld) at your wedding?
  • Does the venue have landing permission (should you want to be fancy and have a helicopter whisk you away!)

Tip

Ask to see photographs of previous weddings and the kind of style/level of detail they had at the venue. If your venue is a blank canvas this can also start to help you see and feel your own wedding.

Indoor /outdoor

Questions

  • What are the weather contingencies at your venue?
  • Is there an option to get married outside?
  • Marquees - do they have a recommended supplier or can you hire your own?
  • If your venue has gardens what will be in flower at the time of year for your wedding? Ask to see photos so you can visualize, especially if you are visiting out of season.

Tip

If you are considering a venue that is flexible about which kind of marquee you have, ask the marquee company that you wish to hire from if you can see one of their marquees up at your chosen venue, or at another one if they haven’t got any booked.

T&Cʼs

Check the fine print - even try to take a copy of the venues T&C’s away with you on the first visit so you can consider the venue with your heart and your head.

Venues Costs - ensure you both understand the costs for the venue before signing on the pretty dotted line.

Get organized

Create a spreadsheet of venues to visit - I think 4 in one day is the max as it can become overwhelming.

Be careful not to take an entourage on the venue visits - remember this day is about two people.

However feel free to talk to people - it’s a great way of sorting through your own thoughts about each delicious venue you’ve seen!

Itʼs a man’s world

I’m hoping both the blushing bride and handsome groom are reading this together, because of course the venue decision should absolutely be a joint task.

Let’s face it, unless you have a super creative, organized and stylish husband-to-be, most men will probably leave the aesthetics and other decisions about the day up to you…

However, I think every Groom wants to be involved in this part of the wedding planning process.

So enjoy these precious moments folks… and have fun on your super romantic road trips!

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